Contract Specialist, GS-1102-07/09/11, D0980000 at Martinsburg

JOB SUMMARY:

The National Guard is the oldest component of the Armed Forces of the United States.  Since the earliest American colonial days, citizens have joined together for collective defense.  We have a proud tradition of coming to the aid of our friends and neighbors in times of serious emergencies.  Join our National Guard team and serve your nation, your State, and your community!

YOU MUST BE (OR BECOME) A MEMBER OF THE WV NATIONAL GUARD TO BE ELIGIBLE FOR THIS VACANCY.

RECRUITER INFORMATION CAN BE FOUND HERE:

ARMY NATIONAL GUARD INQUIRIES – http://www.wv.ngb.army.mil/join/recruiter/recruiters.aspx

WEST VIRGINIA AIR NATIONAL GUARD

167AW, Martinsburg, WV

 TYPE OF APPOINTMENT: EXCEPTED (DUAL STATUS) - PERMANENT - ENLISTED

MINIMUM MILITARY GRADE: E-1  MAXIMUM MILITARY GRADE: E-7

 (YOUR RANK MUST BE INCLUDED SOMEWHERE WITHIN YOUR RESUME) 

All personnel applying for this position who do not meet the minimum military grade requirement MUST provide the proper signed memorandum from your respective Military Personnel Office (MILPO for ARNG, FSS for ANG) to prove eligibility to obtain the required grade upon accepting the position.   The memorandum MUST be submitted WITH your application to be considered.

SELECTING SUPERVISOR & DUTY LOCATION: Col Rodney Neely, 167 MSG/CC, Martinsburg, WV

 AREAS OF CONSIDERATION: 1, 2, & 3

Area 1 - Current on-board full-time support personnel in the WVNG

Area 2 - All members of the WVNG

Area 3 – All members of the National Guard nationwide and others when eligible for membership in the WVNG

This position is a bargaining position.

Permanent Change of Station: PCS funds are not available for this position.

Incentives: Relocation and Recruitment Incentives are not available for this position.

All WVNG positions are pending availability of resources.

The WVNG is an Equal Employment Opportunity Employer.  Selection of this position will be made without regard to race, color, religion, age, national origin, sex, non-disqualifying disability, political affiliation, marital status, membership or non-membership in an employee organization or any other non-merit factor.

KEY REQUIREMENTS

• You must maintain membership in the WVNG for continued employment
• You must be assigned to a compatible military position if selected
• Wear of the military uniform is a condition of employment
• You must sign up for direct deposit/electronic fund transfer if selected
• Males born after 31 Dec 59 must be registered with the Selective Service
• May be required to possess or be eligible to obtain a security clearance

DUTIES:Back to top

This position is located in the Purchasing and Contracting Division of the 167 AW, Martinsburg, WV. It is responsible for a full range of contracting functions including pre-award and post-award activities for a variety of complex supply, service, construction, architect & engineering (A&E), automated data processing equipment (ADPE) contracts, and multiple award best value Task Order Contracts. It provides contracting services for all Army and Air National Guard (NG) locations throughout the State. Contracting is accomplished through negotiation, sealed bidding, or Small Business Administration procedures. Contracts frequently cover a period of more than one year. Employee prepares and administers a variety of Cooperative Funding Agreements and Inter-Service Support Agreements. The position prepares for and conducts or attends numerous meetings throughout all phases of assignments. It monitors federally funded contracts awarded through state contracting procedures to determine compliance with terms of the controlling Cooperative Funding Agreement. Functions as a Contracting Officer within designated contract authority. Carries out the pre-award contracting process in establishing project objectives and time frames. Develops and obtains necessary coordination and approval of acquisition/contracting plans. Determines and/or recommends the appropriate contract type and applicable special provisions as they apply to the particular project requirements. Prepares the Commerce Business Daily synopsis, selects provisions for the solicitation for bids that are appropriate for the particular procurement and prepares the Invitation For Bid (IFB) or Request for Proposal (RFP), to include solicitation provisions, bid documents, contract clauses, plans and specifications. Compiles the bidders mailing list, obtains legal review and other required reviews or approvals and issues the solicitation. Plans for and conducts site visits and makes clarifications or changes to the specifications through issuance of amendments to the solicitation. May be designated as the “Bid Opening Officer” and is responsible for collecting, opening, and preparing an abstract for all bids. Determines the responsiveness of all bids and prepares and forwards bid opening reports to the necessary offices. Determines the responsibility of the prospective contractor by contacting financial institutions and companies/individuals having knowledge of the contractor to obtain information concerning the contractor’s competence, financial capabilities, and other information necessary to evaluate the validity of the proposal or bid submitted by the contractor. Receives the proposal, performs cost and/or price analysis, establishes the government’s position, forms the government team, and serves as lead negotiator. Signs contracts and obligates the government within the limitations of delegated contract authority or makes recommendations of award to higher levels and obtains required legal reviews and approvals. Sits as a nonvoting member of Architect Engineer pre-selection and selection boards. Co-chairs the Criteria Review Conference with the Base Civil Engineer. During post-award process, conducts pre-construction/pre-performance conferences, coordinates work schedules, obtains and reviews bonding and proof of insurance to determine compliance with contractual requirements and reviews and approves or recommends approval of material submittals. Monitors contractor progress relating to the terms of the contract. Reviews and approves or disapproves progress payment requests from the contractor. Enforces compliance with contractual requirements by reviewing contractor and subcontractor payrolls, on site labor compliance surveys and requesting additional wage rate classifications from the US Department of Labor. Coordinates and resolves all labor matters relating to the contract. Reviews data provided by government engineers and inspectors to determine the appropriate response to contract changes. Develops appropriate documentation and negotiates changes to the contract. Obtains sufficient funding and reviews and signs modifications within designated contracting authority. Obtains design submittals at the appropriate time for review of compliance with contract terms to ensure they do not contain provisions that are inconsistent with federal contracting requirements. Collects user and government engineering comments and provides all comments with appropriate guidance to the contractor. Conducts review meetings as necessary with contractors. Processes contractor claims expeditiously and approves/disapproves claims and prepares files for litigation if necessary. Provides all administrative coordination, complete contract management, and centralized clearing for all matters affecting the contract. As necessary, takes action to terminate a contract for convenience of the government or default by the contractor. Compiles all necessary documentation to support the recommendation in accordance with current procurement regulations. Subsequent to the termination notice, negotiates termination claim to effect an equitable adjustment. Serves as the focal point for processing and resolving ratification actions including preparation of-contracting officer recommendations, obtaining legal review, obtaining invoices and statements of fact, and processing for payment. Administers all cooperative funding agreements and monitors contracts awarded by state contracting procedures to determine compliance with the provisions of the agreements including review of procedures to determine compliance with Davis-Bacon Act, review of payment vouchers to determine appropriate federal and state share, and review of proposed change orders for compliance with federal requirements. Provides technical guidance and assistance to other contract specialists and purchasing agents of lesser experience who may require guidance and counsel. Performs other duties as assigned.

QUALIFICATIONS REQUIRED:Back to top

MINIMUM MILITARY GRADE: E-1 MAXIMUM MILITARY GRADE: E-7

(YOUR RANK MUST BE INCLUDED SOMEWHERE WITHIN YOUR RESUME)

 All personnel applying for this position who do not meet the minimum military grade requirement MUST provide the proper signed memorandum from your respective Military Personnel Office (MILPO for ARNG, FSS for ANG) to prove eligibility to obtain the required grade upon accepting the position.   The memorandum MUST be submitted WITH your application to be considered.

 MILITARY COMPATIBILITY:  ENLISTED: 6C0X1

(ASSIGNMENT TO A COMPATIBLE MILITARY POSITION IS NOT REQUIRED FOR APPLICATION BUT WILL BE REQUIRED WITHIN ONE YEAR FROM DATE OF HIRE IF SELECTED.)

 

Developmental Position - If appointment is made below the target grade or if the position is in a certain professional occupational series, the supervisor will establish an Individual Development Plan (IDP).   If you have questions, contact the Human Resource Development Specialist at 304-561-6749.

MINIMUM EDUCATION REQUIREMENTS:

A. A bachelors degree from an accredited educational institution authorized to grant baccalaureate degrees.

WITH

B. At least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management. (This requirement can be obtained within the degree or in addition to the degree.)

AND

C. The Defense Acquisition Workforce Improvement Act (DAWIA) dictates specific education, training requirements, knowledge and experience factors for Acquisition Corps Officers and individuals holding Contracting Officer positions above the simplified acquisition threshold must meet certain criteria. Groupings of education, training and experience standards provide the framework for progression in a career field and are used for the purpose of characterizing an acquisition officers qualifications within a given career field. If applicants have not completed all the training required for their current position, they may not be considered as candidates to fill the vacant position on a promotion basis. If prevented from completing mandatory courses, this certification must be met within 24 months of selection. (Levels I & II must be met for this vacancy.)

YOU MUST FULLY SUBSTANTIATE IN YOUR OWN WORDS THAT YOU MEET THE REQUIREMENTS LISTED BELOW.  WHEN EXPLAINING MINIMUM REQUIREMENTS AND SPECIALIZED EXPERIENCE YOU MUST GIVE EXAMPLES.  DO NOT COPY FROM THE VACANCY ANNOUNCEMENT OR THE POSITION DESCRIPTION.  EXPLAIN IT IN YOUR OWN WORDS AND GIVE EXAMPLES TO BE CONSIDERED FOR THIS VACANCY.

 

MINIMUM REQUIREMENTS: 

A. A bachelors degree from an accredited educational institution authorized to grant baccalaureate degrees.

WITH

B. At least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management. (This requirement can be obtained within the degree or in addition to the degree.)

AND

C. The Defense Acquisition Workforce Improvement Act (DAWIA) dictates specific education, training requirements, knowledge and experience factors for Acquisition Corps Officers and individuals holding Contracting Officer positions above the simplified acquisition threshold must meet certain criteria. Groupings of education, training and experience standards provide the framework for progression in a career field and are used for the purpose of characterizing an acquisition officers qualifications within a given career field. If applicants have not completed all the training required for their current position, they may not be considered as candidates to fill the vacant position on a promotion basis. If prevented from completing mandatory courses, this certification must be met within 24 months of selection. (Levels I & II must be met for this vacancy.)

 

GS-07 SPECIALIZED EXPERIENCE: Must have at least 12 months experience equivalent to at least GS-5 or 1 full academic year of graduate education, law school, or superior academic achievement.   As well as applicants must have completed two years of experience in contracting positions, which must have equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position to be filled, and must have completed mandatory contracting courses for a GS-7 position.

 

GS-09 SPECIALIZED EXPERIENCE: Must have at least 12 months experience equivalent to at least GS-7or 2 full academic years of progressively higher level graduate education, or masters or equivalent graduate degree or LL.B. or J.D; additionally, all applicants must have completed two years of experience in contracting positions, which must have equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position to be filled, and must have completed mandatory contracting courses for a GS-9 position.

 

GS-11 SPECIALIZED EXPERIENCE: Must have at least 12 months experience equivalent to at least GS-9 or 3 full academic years of progressively higher level graduate or Ph.D. or equivalent doctoral degree; Additionally, all applicants must have completed two years of experience in contracting positions, which must have equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position to be filled, and must have completed mandatory contracting courses for a GS-11 position.

 

ADDITIONAL REQUIREMENTS/CONDITIONS OF EMPLOYMENT:

-Security Clearance: May be required to possess or be eligible to obtain the appropriate security clearance.

-Employment in an excepted service position requires concurrent military assignment to a compatible military position in the West Virginia National Guard in one of the listed occupational specialty (MOS) codes or Air Force specialty codes (AFSC). Assignment to a compatible military position is not required for application but will be required if selected for appointment.   If a mandatory course is required for this position, the incumbent will attend the course(s) within one year from the date of hire.

-Individual selected for this position will be required to sign up for direct deposit/electronic fund transfer upon appointment.  

-Males born after December 31 1959 must be registered with the Selective Service Systems to be employed by the Federal Government.  

-Military membership in the appropriate service, wearing of the uniform appropriate to the service, and federally recognized grade are requirements for appointment in the excepted service.   As a condition of employment, all National Guard Military Technicians are appointed in the excepted service under the authority of 32 U.S.C. 709, and are required to serve a one (1) year trial period.  

-Veterans preference does not apply to National Guard Technician positions in accordance with Title 32 U.S.C. 709 (f).

-Military technicians are ineligible for military enlistment, retention, and student loan repayment bonuses, accepting a technician position may terminate these military incentives.   Contact Incentive Specialist for current policy.  

-The Uniformed Services Employment and Reemployment Rights Act of 1994 (USERRA, 38 U.S.C. §§ 4301 – 4335) prohibits discrimination because of past, current, or future military obligations in hiring, promotion, reemployment, termination and benefits.

-Applicant must possess the appropriate ASVAB scores and must meet all medical requirements to be eligible for this position.

-Must be able to report to work within 60 days, unless deployed or unless prior arrangements have been coordinated and approved by management. 

HOW YOU WILL BE EVALUATED:

Once the application process is complete, a review of your application will be made to ensure you meet all of the minimum job requirements.  To determine if you are qualified for the job, a review of your resume and supporting documentation will be made and compared against your responses to the occupational questionnaire.  The rating you receive is based on your responses to the questionnaire and supporting documentation.  If, after reviewing your resume and/or supporting documents, a determination is made that you have inflated your qualifications and/or experience, your rating can and will be adjusted to more accurately reflect your abilities.  Please follow all instructions carefully.  Errors or omissions may affect your rating.

medical transcriber job description
Country: USA, State: West Virginia, City: Martinsburg, Company: Air National Guard Units (Title 32).