Secretary (Temporary) at Martinsburg

JOB SUMMARY:

VHA-613-12-KM705560 TEMP

Our mission:  To fulfill President Lincoln’s promise – “To care for him who shall have borne the
battle, and for his widow, and his orphan” – by serving and honoring
the men and women who are America’s Veterans.

VA professionals feel good about their careers and their ability to balance work and home life. VA offers generous paid time off and a variety of predictable and flexible scheduling opportunities.  For more information on the Department of Veterans Affairs, go to http://www.vacareers.va.gov/. 

THESE POSITIONS ARE OPEN TO CURRENT PERMANENT EMPLOYEES OF THE VA MEDICAL CENTER IN MARTINSBURG, WV ONLY.

THESE POSITIONS ARE TEMPORARY AND WILL NOT BECOME PERMANENT.  AT THE END OF THE ASSIGNMENT YOU WILL RETURN TO YOUR CURRENT POSITION AND GRADE.

THESE TEMPORARY PROMOTIONS MAY BE EXTENDED.

KEY REQUIREMENTS

• You must be a US citizen to apply for this job
• Subject to a background/suitability investigation.

DUTIES:Back to top

Major duties will include but are not limited to the following.

These positions provide direct administrative support to the Associate Director and the Chief of Staff at the VA Medical Center in Martinsburg, WV. 

You will act as confidential assistant, maintaining personal files of correspondence and documents concerning subordinate personnel and similar subjects.  You will maintain the appointment schedule using Outlook calendar, making final commitments and assigning priorities which are left up to the secretary in most instances.  You will refer matters to staff members when appropriate and advise of appointments and other commitments which might have a bearing on future decisions.  You will arrange meetings including space, time and staff involved.  You will prepare meeting agendas, assemble background material and inform meeting participants.  You will greet visitors to the office providing assistance and referral to appropriate personnel when necessary.

QUALIFICATIONS REQUIRED:Back to top

Time-in-Grade Restriction - Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements. The grade may have been in any occupation but must have been held in the Federal service.

Specialized Experience: Experience that equipped the applicant with the particular knowledge, skills, and abilities (KSAs) to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level. Applicants who have the 1 year of appropriate specialized experience, as indicated, are not required by this standard to have general experience, education above the high school level, or any additional specialized experience to meet the minimum qualification requirements.

You will be rated on the following Knowledge, Skills, Abilities and Other characteristics (KSAOs) as part of the assessment questionnaire for this position:

Extensive knowledge and ability to effectively communicate with others, both over the telephone and personal contacts and to effectively deal with disturbed patients, visitors and unusual circumstances.

Extensive knowledge of programs and procedures of the Department of Veterans Affairs, including duties, priorities, commitments, policies and goals of the Director and the Capital Healthcare Network.

Knowledge of an extensive body of rules, procedures, or operations applied to clerical assignments and knowledge of the organization and functions of an office in order to perform all of the procedural work of the office.

Knowledge of grammar, spelling, punctuation, required formats, taking and transcribing of dictation and the art of letter writing and composition.

Skill in operating a computer, typewriter, Microsoft Office Suite (to include Outlook, Word, Excel, Vision etc.), duplicating and facsimile equipment. 

For more information on these qualification standards, please visit the United States Office of Personnel Managements website at http://www.opm.gov/qualifications .

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC.  WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.  If your resume does not support your questionnaire answers, we will not allow credit for your response(s).

As a general rule, education is not creditable above GS-5 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position.

HOW YOU WILL BE EVALUATED:

Your résumé and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

Country: USA, State: West Virginia, City: Martinsburg, Company: Department of Veterans Affairs - Agency Wide.