Voucher Examiner at Martinsburg

JOB SUMMARY:

 Vacancy Identification Number (VIN) 923410

Our Mission: To fulfill President Lincoln’s promise – “To care for him who shall have borne the battle, and for his widow, and his orphan” – by serving and honoring the men and women who are America’s Veterans. How would you like to become a part of a team providing compassionate care to Veterans?

Special Employment Consideration:  VA encourages persons withdisabilities to apply, including those eligible for hiring under 5 CFR213.3102(u), Schedule A, Appointmentof persons with disabilities [i.e.,intellectual disabilities, severe physical disabilities, or psychiatricdisabilities], and/or Disabled veterans with a compensable service-connecteddisability of 30% or more.Contact the Agency Contact on the last page of the JOA for information on howto apply under this appointment authority via the Selective PlacementCoordinator.

KEY REQUIREMENTS

• You must be a U.S. citizen to apply for this job.
• Subject to a background/suitability investigation.
• Designated and/or random drug testing may be required.
• [time in grade requirement may be added]

DUTIES:Back to top

The Voucher Examiner works under the general supervision of the Chief of Accounting, Fiscal Section. The major duties for this position include:

- Develops and provides formal training to certifying officials for the online certification system.
- Examines invoices and vouchers for payment based on a variety of factors and ensures they are appropriate for payment.
- Performs reconciliation of undelivered orders and accounts payable.
- Analyzes and reviews reports to ensure they are balanced.
- Assigns and verifies proper appropriation and liquidation, fund control point,, cost center, BOC, accounting classification to ensure overall expenditure controls in accounting  systems.
- Examines and reconciles accounts to confirm the information transmitted is accurate in FMS.
- Reviews pending items and ensures that follow-up actions are performed in a timely manner.
- Processes payments to vendors to include tracking system payments, which requires knowledge of accounting entries and their effect on the General ledger and financial records.
- Consistently communicate and treat customers (vendors, patients, visitors, volunteers, and all Medical Center Staff) in a courteous, tactful, and respectful manner.
- Provide the customer with information according to established policies and procedures.
- Handle conflict and problems while dealing with the customer constructively and appropriately.
- Answer questions regarding patient accounts and refer to proper department when unit specific answers are required.
- Independently performs a variety of accounting duties involving the Integrated Funds Distribution, Control Point Activity, Accounting and Procurement (IFCAP) and the Financial Management System (FMS). 
- Utilize Excel spreadsheets to analyze data and prepare reports.
- Utilize word processing software to prepare written correspondence and reports.
- Use VISTA e-mail and Outlook applications.

Work Schedule:  Monday - Friday, 8:00am - 4:30pm. 

Position Description Title/PD#:  08376-0 
Relocation Expenses: Relocation expenses are not authorized for this position.

QUALIFICATIONS REQUIRED:Back to top

To qualify for this position, applicants must meet all requirements within 30 days of the closing date of this announcement.

Time-in-grade:  Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements.

Specialized Experience: 

Applicants must have One year of specialized experience equivalent to at least the next lower grade (GS-06) in the normal line of progression for the occupation in the organization.  Examples of specialized experience would typically include, but are not limited to:

• Experience evaluating invoices
• Independently analyze, maintain and update accounting entries
• Use of automated accounting systems, data entry and office automation software

As a general rule, education is not creditable above GS-5 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position.

You will be rated on the following Knowledge, Skills, Abilities and Other characteristics (KSAOs) based on your application for this position.

Knowledge of an extensive body of rules, procedures and operations relevant to examining invoices and vouchers

Ability to analyze, maintain, update and make accurate entries into accounting systems

Ability to communicate effectively with professional, administrative and technical personnel at all levels, with special emphasis on customer service

Knowledge of computerized accounting accounting systems and office automation software

If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume/application does not support your questionnaire answers, we will not allow credit for your response(s).

PLEASE NOTE:  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement.)  Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.  Applicants can verify accreditation at the following website: http://www.ed.gov/admins/finaid/accred/index.html All education claimed by applicants will be verified by the appointing agency accordingly.  If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

 

Physical Requirements: 

The work is performed mainly in a sedentary manner, however, walking, standing reaching, bending, pulling and carrying of medical records is required.

Veterans Preference: When applying for Federal Jobs, eligible Veterans should claim preference on the Occupational Questionnaire in the section provided and provide a legible copy of your DD214(s) and/or documentation related to your active duty service which shows dates of service, character of service (honorable, general, etc.), or dates of impending separation.

Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veterans Preference" with required proof as stated on the form.  For more information, please review the information for disabled Veterans in the application checklist or visit http://www.fedshirevets.gov/job/vetpref/index.aspx.

HOW YOU WILL BE EVALUATED:

Your résumé and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

Country: USA, State: West Virginia, City: Martinsburg, Company: Department of Veterans Affairs - Agency Wide.